Everything You Need for Trade Scheduling
15+ powerful features designed specifically for how trade businesses operate. No generic calendar software — this is built for dispatching qualified workers to job sites.
Intelligent Auto-Scheduling & Customer Communication
Let AI handle your entire scheduling workflow automatically. Assigns jobs, optimizes routes, manages customer communication, and learns from your business patterns 24/7.
🎯 Smart Job Assignment
- AI analyzes incoming jobs and assigns optimal technician within 2 minutes
- Factors in location, qualifications, workload, and customer priority
- Learns from successful assignments to improve over time
- Handles complex multi-day and recurring appointments
💬 24/7 Customer Communication
- Instantly responds to booking requests and inquiries
- Handles rescheduling via SMS/email without human intervention
- Sends personalized arrival notifications and job updates
- Collects feedback and escalates complex issues to staff
🚀 Predictive Optimization
- Continuously optimizes routes based on traffic and weather
- Predicts demand patterns and suggests crew scheduling
- Identifies inefficiencies and recommends improvements
- Balances workloads in real-time as jobs complete
Expected ROI with AI Scheduling:
Drag & Drop Weekly Scheduler
Move jobs between technicians and days with a simple drag. AM/PM slot-based, not confusing hour-by-hour grids.
Drag a job from Henry's Tuesday AM to Sarah's Friday PM in one motion
Solar installs take full day, battery jobs take half day — automatically handled
See who's free, who's booked, and when at a glance
❌ Without TradeScheduler:
Update three spreadsheets, send WhatsApp messages, hope everyone got the memo
✅ With TradeScheduler:
One drag, everyone sees the change instantly, no confusion
Qualification Matching
Auto-prevents assigning unqualified workers to jobs. Never send your apprentice to a three-phase upgrade again.
System won't let you assign Level 1 electrician to Level 2 work
Avoid violations, insurance issues, and safety risks
Track certifications and gradually expand worker capabilities
Example Job Requirements:
Solar Installation - Smith Residence
Smart Job Finder with Distance Optimization
Fill vacant slots with the closest suitable job. Cut drive time, maximize billable hours, reduce fuel costs.
Shows drive time from tech's last job to potential new jobs
More jobs per day, less time driving between sites
Fill empty slots with highest-value jobs nearest to your techs
❌ Without TradeScheduler:
You open Google Maps, type two addresses, check if the drive time works, repeat for every option
✅ With TradeScheduler:
Distance calculated automatically, jobs ranked by proximity, one-click assignment
Live Multi-User Sync
Office and field always aligned. When someone moves a job, everyone sees it instantly. No refresh needed, no version conflicts.
Changes appear on all screens within seconds, automatically
Office manager, field supervisor, and admin can all work simultaneously
Smart conflict detection prevents double-bookings and overlaps
Real-world scenario:
Office manager moves Henry from Tuesday to Wednesday
Field supervisor's screen updates instantly
Henry's mobile view shows new schedule immediately
Technician Mobile View
Each worker gets their own live link. Jobs, addresses, tap-to-call customer, tap-to-navigate. No app download needed.
Each tech gets their own URL - no passwords, no app installs
Large touch targets, easy scrolling, works on any phone
Tap address to open in Google Maps, tap phone to call customer
What technicians see:
- Today's jobs and tomorrow's schedule
- Customer name, address, phone number
- Job type and special instructions
- Driving directions to each site
- Real-time updates if schedule changes
Plus Everything Else You Need
Complete feature set for professional trade scheduling
Real-Time Dashboard
Slots available, booked, completed, revenue at a glance. Track team performance and identify scheduling gaps.
Unavailability Management
Block slots, days, or weeks for leave, training, or maintenance. Visual indicators prevent overbooking.
Bulk CSV Import
Drop a spreadsheet of jobs and they're mapped instantly. One-click undo if something goes wrong.
Job Card Details
Status tracking, compliance fields, customer info, internal notes, and complete change history.
SMS Notifications
Automatic booking confirmations and day-before reminders keep customers informed.
CRM Integration
Jobs flow in from Pipedrive automatically. Completed jobs trigger stage changes for invoicing.
Role-Based Access
Owner, Admin, and Standard roles with granular permissions. Control who can see what.
Complete Audit Trail
Full history of who moved what job when and why. Perfect for accountability and dispute resolution.
Australian Hosted & Secure
SSL encrypted, automated backups every 60 seconds, data stays in Australia. GDPR compliant.
Ready to See It in Action?
Book a 15-minute demo or start your free trial today